Staff  Roles & Responsibilities 

Executive Board Members
Stephan Turner, President
Somporn Sonthiporn, Treasurer
Lucy Coombs, Secretary
Advisory Board Members
Toni Cacioppo, Artistic Committee, Box Office/House Chair
Suman Tharan, Social Media Chair
Andre Scott, Media Consultant
Emma Carroll, Photographer
Joy Harmon, Wardrobe Consultant, Member-at-Large
Steve Meyer, Member Emeritus
Artistic Committee 
  1. Reads, considers, and selects productions for The Gate Theater Group
  2. Selects director for productions
  3. Coordinates production staff to include designers, properties, wardrobe, technical directors
  4. Collectively acts, along with the Advisory Board. as Executive Producer for each production; approves and, if necessary, sets budgets; adjudicates any casting or production issues not resolved by the play Director, consults on all other production staff appointments.
Producer, Artistic Director & the Artistic Committee:
  1. Develops production budgets, including at least the following categories: performance fees, theater rent, theater labor, publicity, programs, music, costumes, set construction supplies and construction expenses, fundraising expenses.
  2. Secures rights to productions and ensures all involved in production are made aware of those rights
  3. Develops and maintains overall production schedules
  4. Arranges rehearsal space, audition space, production meetings
  5. May designate Assistant Producers and delegate any portion of these responsibilities as appropriate
  6. Secures performance and rehearsal space for production
Play Director

Selected by: Artistic Committee
Reports to: Producer
Persons interested in directing with The Gate Theater Group should submit a letter of interest, along with a resume to gatetheater@gmail.com

  1. Responsible for all artistic decisions related to the production, except those increasing costs beyond budgets
  2. Expected to cast the production, block and run all rehearsals
  3. Delegates most technical production matters to the Technical Director, and most set construction decisions to the Set Designer, while still retaining responsibility for the overall artistic quality and consistency of the production; May overrule any designated decisions when necessary to this end
  4. Develops draft rehearsal schedule prior to auditions; updated shortly after auditions
  5. Sets audition dates, rehearsal dates, etc.
  6. Organizes auditions; responsible for casting decisions 
  7. Participates in selection of Musical, Combat or Choreograpy Directors and/or technical crew members 
  8. May designate Assistant Directors and delegate any portion of these responsibilities as appropriate
  9. Schedules and Chairs all production meetings; works closely with designers and stage manager
  10. Assures that cast and crew comply with publicity deadlines and with The Gate Theater Group codes of behavior, ethics and acting ettiquette
  11. Required to attend Saturday TalkBack performance (as scheduled), and strike
Stage Manager

Selected by: Producer, Director
Reports to: Director
Persons interested in Stage Manager positions with The Gate Theater Group should submit a letter of interest, along with a resume to gatetheater@gmail.com  Please note that training for this position is available for interested persons.

  1. Expected to attend auditions (as asked) and all rehearsals and performances through the end of the run, as well as strike
  2. Maintains a detailed book of the show to include all stage directions, noted light/sound cues, scene changes
  3. Sets up for rehearsals, assuring adequate water supplies; tidies up after rehearsal
  4. Prepares and sends out rehearsal reports following every rehearsal
  5. Assists in recruiting running crew needed for actor calls, quick costume changes, scenery changes, properties management
  6. Develops, in conjunction with the Director, a call-sheet to include actors, designers, and crew
  7. Works closely with properties and wardrobe for load-in
  8. Assures the production runs smoothly and remains in line with the Director's artistic vision
  9. Maintains and monitors actor/crew sign-in
  10. Assures that stage, props, backstage areas, and dressing rooms are safe, in order, and prepared for performances
  11. Communicates with House Manager regarding curtain holds/late arrivals
  12. Maintains security of dressing room and properties
  13. Assures adequate water supply for dressing room and crew
  14. Assures that all cast and crew have left the building before leaving for the night
  15. Helps to assure that all cast and crew act in accordance with the codes of behavior, ethics and safety policies of The Gate Theater Group
Technical Director

Selected by: Advisory Committee, Play Director
Reports to: Play Director

  1. Surveys performance space for technical production elements/capabilities and serves as a consultant to production staff on technical issues
  2. Works with set designer on technical construction and implementation aspects of scenery
  3. Obtains and sets up any technical theater elements of the production outside of those maintained by the production house. Any expenditures must be coordinated with producer
  4. May develop lighting design based on set design and survey of production space lighting capabilities
  5. Works with production house master electrician to ensure lighting design is implemented correctly
  6. May develop sound design based on musical and theatrical demands of the production and current theater sound reinforcement capability
  7. Coordinates deployment and use of The Gate Theater Group owned and/or rented sound reinforcement equipment. May be deferred in whole or in part to other production participant(s) or in-house audio personnel
  8. Required to attend production meetings, technical and dress rehearsals, and strike
Set Designer

Selected by: Producer, Play Director
Reports to: Play Director

  1. Designs scenery with input from the play director which will be both technically and financially feasible based on the current status of the club's set construction talent pool and budget
  2. Establishes set construction budget and submits to producer for approval
  3. Creates set construction schedule which shall optimally consist of sessions no more than one day per week for approximately four to six hours at a time. Sessions will not conflict with rehearsal schedule unless prior arrangement is made with the play director. Schedule shall be coordinated with and integrated into producer's production schedule. It shall be recognized by all members of the production staff that final set construction customarily occupies several days during the week before a production opens.
  4. Organizes scenery construction sessions by purchasing or otherwise acquiring (rent, borrow, etc.) all necessary set construction items, arranges delivery to construction location, and plans for each session's activities anticipating widely varying levels of participation from session to session.
  5. Ensures set construction schedule is well-publicized at rehearsals and recruits members to participate in all aspects of set construction.
  6. Arranges for the delivery of the scenery to and from the production theater.
  7. Arranges for the salvage and storage of main set pieces for reuse in future Gate Theater Group productions.
  8. Required to attend production meetings, technical and dress rehearsals, and strike
Costume Designer/Wardrobe Supervisor

Selected by: Producer, Play Director
Reports to: Play Director

  1. Identifies necessary costume requirements for production
  2. Works closely with Play Director to meet necessary deadlines, schedule fittings, arrange costume parade.
  3. Obtains (purchase, sews, rents, etc.) necessary costumes for production
  4. Organizes cast members to help acquire necessary costumes
  5. Repairs existing costumes as necessary
  6. Organizes return of cleaned costumes to general storage after production
  7. Required to attend production meetings, all technical and dress rehearsals, as well as strike
House Manager

Selected by: Advisory Committee
Reports to:  Show Producer/Advisory Committee/Treasurer
Works closely with:  Box Office Manager, Stage Manager
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  1. Assures the safety of the cast, crew and audience by unlocking all fire exits
  2. Assures the cleanliness/tidyness of lobby, restrooms, and house pre- and post-performance
  3. Assures that proper posters and banners are displayed
  4. Assures adequate supply of programs
  5. Assures adequate display space for Membership Sales and Sponsor tables
  6. Arranges adequate staffing of ushers and concession sales people
  7. Oversees concessions staff; assures adequate supplies for concessions to include ice, drinks, snacks and disposeable items 
  8. Communicates with the Stage Manager regarding curtain holds
  9. Communicates with the Box Office Manager regarding special or VIP seating needs
  10. Attends all performances of a run (or adequately trained designee)
  11. Completes nightly reporting and cash balance forms (Box Office/Concession Sales/House Count
  12. May train others in duties and expectations of House Manager, Usher, Concessions Workers
  13. May cross-train as Box Office Manager
Box Office Manager

Selected by: Advisory Committee
Reports to:  Show Producer/Advisory Committee/Treasurer
Works closely with:  House Manager, Stage Manager
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  1. Arranges for ticket printing, within budget guidelines
  2. Maintains on-line ticketing presence and website
  3. Tracks and reports all ticket sales on per-performance, per-run, and per-season basis, including on-line, outside vendors, and at-the-door sales
  4. Oversees the distribution of tickets to outside vendors, sponsors, patrons
  5. Assures adequate clerical supplies are available, to include appropriate reporting forms
  6. Communicates with the House Manager regarding special or VIP seating needs
  7. Communicates with the House Manager/Stage Manager regarding hold times
  8. Attends all performances/works at-the-door sales for each show (Chair person or designee)
  9. May train others in duties and expectations of at-the-door sales and check-in 
  10. May cross-train as House Manager
Social Media/Website Content Coordinator

Selected by: Advisory Board
Reports to: Advisory Board
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  1. Maintains presence on Social Media accounts to include Facebook, Twitter, Instagram
  2. Develops content for social media and website
  3. Works closely with Play Directors, Fundraising/Special Events chair, Artistic Committee, and Website Manager to assure a prominent presence for The Gate Theater Group
Photographer

Selected by: Advisory Committee
Reports to: Advisory Committee


  1. Works closely with Play Directors to photograph auditions, rehearsals and performances 
  2. Photographs special events
  3. Photographs for advertisements and paper submissions
  4. Photographs individual and activity photos for programs
  5. Photographs for web site and social media
  6. Watermarks all Gate photographs
  7. Forwards files to Secretary for electronic filing
Fundraising and Special Events Chairperson

Selected by: Advisory Committee
Reports to: Advisory Committee

  1. Organizes fundraising activities
  2. Organizes (with assistance) special events/annual meeting
  3. Selects a fundraising crew when appropriate
  4. Coordinates and oversees program advertising sales; assures ad copy is submitted in the proper format and in a timely manner for program design and publication
Properties Manager

Selected by: Producer and Play Director
Reports to: Play Director
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  1. Identifies and obtains (rents, borrows, builds) property requirements for the production based on set design and production script, and within budget.  Communicates closely with the Director and Set Designer to assure appropriate color, style, size, era, etc.
  2. Maintains record of property loans per show; assures that borrowed properties are returned in a timely manner
  3. Maintains record and receipt of expenses incurred; assures expenses are reimbursed as required.
  4. Maintains referral records for vendors, crafters, etc.
  5. Maintains record of property inventory owned by The Gate.
  6. Required to attend production meetings as scheduled, technical and dress rehearsals, as well as strike
If you are interested in joining The Gate, contact us via email or call us at 087 177 2195!