Staff Roles & Responsibilities
Executive Committee
Stephan Turner, Lucy Coombs, Somporn Sonthiporn, Toni Cacioppo, Rick Pokrajen-Harmon, Wan Turner
Stephan Turner, Lucy Coombs, Somporn Sonthiporn, Toni Cacioppo, Rick Pokrajen-Harmon, Wan Turner
Artistic Board
Stephan Turner, Rick Pokrajen-Harmon, Toni Cacioppo, Steve Meyer
Stephan Turner, Rick Pokrajen-Harmon, Toni Cacioppo, Steve Meyer
1. Selects productions.
2. Selects Play Director.
3. Collectively acts as Executive Producer for each production: approves and, if necessary, sets budgets; adjudicates any casting and production issues not resolved by the play Director, approves all other production staff appointments.
2. Selects Play Director.
3. Collectively acts as Executive Producer for each production: approves and, if necessary, sets budgets; adjudicates any casting and production issues not resolved by the play Director, approves all other production staff appointments.
Producer, Artistic Director & the Artistic Board:
1. Develops budget for entire production, including at least the following categories: performance fees, theater rent, theater labor, publicity, programs, music, costumes, set construction supplies and construction expenses, fundraising expenses.
2. Secures rights to productions selected by the Steering Committee and ensures all involved in production are made aware of those rights.
3. Develops and maintains overall production schedules.
4. Arranges rehearsal space, audition space, production meetings.
5. May designate Assistant Producers and delegate any portion of these responsibilities as appropriate.
6. Secures performance and rehearsal space for production.
1. Develops budget for entire production, including at least the following categories: performance fees, theater rent, theater labor, publicity, programs, music, costumes, set construction supplies and construction expenses, fundraising expenses.
2. Secures rights to productions selected by the Steering Committee and ensures all involved in production are made aware of those rights.
3. Develops and maintains overall production schedules.
4. Arranges rehearsal space, audition space, production meetings.
5. May designate Assistant Producers and delegate any portion of these responsibilities as appropriate.
6. Secures performance and rehearsal space for production.
Permanent volunteer positions
Play Director:
Selected by: Artistic Director & Advisory Board Reports to: Advisory Board
1. Responsible for all artistic decisions related to the production, except those increasing costs beyond budgets.
2. Expected to cast the production, block all scenes and run blocking rehearsals and general rehearsals.
3. Delegates most technical production matters to the Technical Director, and most set construction decisions to the Set Designer, while still retaining responsibility for the overall artistic quality and consistency of the production. May overrule any designated decisions when necessary to this end.
4. Develops draft rehearsal schedule prior to auditions; updated shortly after auditions.
5. Sets audition dates, rehearsal dates, etc.
6. Organizes auditions; responsible for casting decisions subject to approval of the Steering Committee.
7. Participate in selection of Musical Director and/or technical crew members by Technical Director.
8. May designate Assistant Directors and delegate any portion of these responsibilities as appropriate.
Technical Director:
Selected by: Advisory Board and Play Director Reports to: Play Director
1. Surveys performance space for technical production elements/capabilities and serves as a consultant to production staff on technical issues.
2. Works with set designer on technical construction and implementation aspects of scenery.
3. Obtains and sets up any technical theater elements of the production outside of those maintained by the production house. Any expenditures must be coordinated with producer.
4. Develops lighting design based on set design and survey of production space lighting capabilities. May be deferred in whole or in part to in-house lighting designer.
5. Works with production house master electrician to ensure lighting design is implemented correctly.
6. Develops sound design based on musical and theatrical demands of the production and current theater sound reinforcement capability. May be deferred in whole or in part to in-house sound designer.
7. Coordinates deployment and use of The Gate Theater Group owned and/or rented sound reinforcement equipment. May be deferred in whole or in part to other production participant(s) or in-house audio personnel.
Set Designer:
Selected by: Producer and Play Director Reports to: Play Director
1. Designs scenery with input from the play director which will be both technically and financially feasible based on the current status of the club's set construction talent pool and budget.
2. Establishes set construction budget and submits to producer for approval.
3. Creates set construction schedule which shall optimally consist of sessions no more than one day per week for approximately four to six hours at a time. Sessions will not conflict with rehearsal schedule unless prior arrangement is made with the play director. Schedule shall be coordinated with and integrated into producer's production schedule. It shall be recognized by all members of the production staff that final set construction customarily occupies several days during the week before a production opens.
4. Organizes scenery construction sessions by purchasing or otherwise acquiring (rent, borrow, etc.) all necessary set construction items, arranges delivery to construction location, and plans for each session's activities anticipating widely varying levels of participation from session to session.
5. Ensures set construction schedule is well-publicized at rehearsals and recruits members to participate in all aspects of set construction.
6. Arranges for the delivery of the scenery to and from the production theater.
7. Arranges for the salvage and storage of main set pieces for reuse in future Gate Theater Group productions.
Costume Designer:
Selected by: Producer and Play Director Reports to: Play Director
1. Identifies necessary costume requirements for production.
2. Obtains (purchase, sews, rents, etc.) necessary costumes for production.
3. Organizes cast members to help acquire necessary costumes.
4. Repairs existing costumes as necessary.
5. Organizes return of cleaned costumes to general storage after production.
Box Office Manager:
Selected by: Producer Reports to: Producer
Publicity Director:
Selected by: Advisory Board Reports to: Advisory Board
1. Advertises shows and auditions
2. Develops detailed budget within budget ceiling from producer
Production Photographer:
Selected by: Advisory Board Reports to: Advisory Board
1. Photographs at auditions
2. Photographs for advertisements and paper submissions
3. Photographs individual and activity photos for programs
4. Photographs for web site and social media
Fundraiser Chairperson:
Selected by: Advisory Board Reports to: Advisory Board
1. Organizes fundraising activities for the group. The Steering committee provides e-mail support for such activities.
2. Selects a fundraising crew when appropriate. Designates individuals to be responsible for specific fundraising activities.
3. Coordinates selling program advertising, when necessary. Provides sold ads to the Program Designer.
Properties Manager:
Selected by: Producer Reports to: Producer
Contact us through this site or call 087 177 2195.
Selected by: Artistic Director & Advisory Board Reports to: Advisory Board
1. Responsible for all artistic decisions related to the production, except those increasing costs beyond budgets.
2. Expected to cast the production, block all scenes and run blocking rehearsals and general rehearsals.
3. Delegates most technical production matters to the Technical Director, and most set construction decisions to the Set Designer, while still retaining responsibility for the overall artistic quality and consistency of the production. May overrule any designated decisions when necessary to this end.
4. Develops draft rehearsal schedule prior to auditions; updated shortly after auditions.
5. Sets audition dates, rehearsal dates, etc.
6. Organizes auditions; responsible for casting decisions subject to approval of the Steering Committee.
7. Participate in selection of Musical Director and/or technical crew members by Technical Director.
8. May designate Assistant Directors and delegate any portion of these responsibilities as appropriate.
Technical Director:
Selected by: Advisory Board and Play Director Reports to: Play Director
1. Surveys performance space for technical production elements/capabilities and serves as a consultant to production staff on technical issues.
2. Works with set designer on technical construction and implementation aspects of scenery.
3. Obtains and sets up any technical theater elements of the production outside of those maintained by the production house. Any expenditures must be coordinated with producer.
4. Develops lighting design based on set design and survey of production space lighting capabilities. May be deferred in whole or in part to in-house lighting designer.
5. Works with production house master electrician to ensure lighting design is implemented correctly.
6. Develops sound design based on musical and theatrical demands of the production and current theater sound reinforcement capability. May be deferred in whole or in part to in-house sound designer.
7. Coordinates deployment and use of The Gate Theater Group owned and/or rented sound reinforcement equipment. May be deferred in whole or in part to other production participant(s) or in-house audio personnel.
Set Designer:
Selected by: Producer and Play Director Reports to: Play Director
1. Designs scenery with input from the play director which will be both technically and financially feasible based on the current status of the club's set construction talent pool and budget.
2. Establishes set construction budget and submits to producer for approval.
3. Creates set construction schedule which shall optimally consist of sessions no more than one day per week for approximately four to six hours at a time. Sessions will not conflict with rehearsal schedule unless prior arrangement is made with the play director. Schedule shall be coordinated with and integrated into producer's production schedule. It shall be recognized by all members of the production staff that final set construction customarily occupies several days during the week before a production opens.
4. Organizes scenery construction sessions by purchasing or otherwise acquiring (rent, borrow, etc.) all necessary set construction items, arranges delivery to construction location, and plans for each session's activities anticipating widely varying levels of participation from session to session.
5. Ensures set construction schedule is well-publicized at rehearsals and recruits members to participate in all aspects of set construction.
6. Arranges for the delivery of the scenery to and from the production theater.
7. Arranges for the salvage and storage of main set pieces for reuse in future Gate Theater Group productions.
Costume Designer:
Selected by: Producer and Play Director Reports to: Play Director
1. Identifies necessary costume requirements for production.
2. Obtains (purchase, sews, rents, etc.) necessary costumes for production.
3. Organizes cast members to help acquire necessary costumes.
4. Repairs existing costumes as necessary.
5. Organizes return of cleaned costumes to general storage after production.
Box Office Manager:
Selected by: Producer Reports to: Producer
- Arranges for ticket printing, within budget guidelines
- Maintains on-line ticketing presence
- Tracks and reports all ticket sales on per-performance, per-run, and per-season levels, including on-line, outside vendors, and at-the-door sales
- Oversees the distribution of tickets to outside vendors, sponsors, patrons
- Communicates with the House Manager regarding special or VIP seating needs
- Attends all performances of the run of the show
- Returns any unsold tickets to theater prior to performance, if necessary
Publicity Director:
Selected by: Advisory Board Reports to: Advisory Board
1. Advertises shows and auditions
2. Develops detailed budget within budget ceiling from producer
Production Photographer:
Selected by: Advisory Board Reports to: Advisory Board
1. Photographs at auditions
2. Photographs for advertisements and paper submissions
3. Photographs individual and activity photos for programs
4. Photographs for web site and social media
Fundraiser Chairperson:
Selected by: Advisory Board Reports to: Advisory Board
1. Organizes fundraising activities for the group. The Steering committee provides e-mail support for such activities.
2. Selects a fundraising crew when appropriate. Designates individuals to be responsible for specific fundraising activities.
3. Coordinates selling program advertising, when necessary. Provides sold ads to the Program Designer.
Properties Manager:
Selected by: Producer Reports to: Producer
- Identifies and obtains (rents, borrows, builds) property requirements for the production based on set design and production script. Communicates closely with the Director and Set Designer to assure appropriate color, style, size, era, etc.
- Maintains record and receipt of expenses incurred; assures expenses are reimbursed as required.
- Maintains referral records for vendors, crafters, etc.
- Maintains record of property inventory owned by The Gate..
- Assures that all props borrowed/loaned are returned in a timely fashion.
Contact us through this site or call 087 177 2195.
